Property Management Accounting: Accounts Payable

The AP module helps you keep track of vendors and invoices, as well as write checks for outstanding payables for 1 or 1000's of properties.  Share vendors with multiple properties.  Use Cash or Accural method.

Specific access permissions can be assigned to each AP user for invoice entry, payment authorization, public mode (“read-only”), and check writing.

Access to invoices can be set up by property so that:

-  Regional managers can see only invoices for properties under their supervision.

-  Site managers can see only invoices for sites that they manage.

-  Cut Auto, Manual or Electronic checks as based upon various filter selections.

-  Corporate users have special rights to see management company accounts.

-  Use vendors that work at different sites under same Vendor ID and use One Time Vendors, as well.
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 ( View Accounts Payable Demo )

 
 Administrator
 Bridge
 Practice Set
 Tenants
 Cash Management
 Accounts Payable
 General Ledger
 Employee
 Site
 Maintenance
 Rural Development
 HUD

 Public Housing
 Tax Credit
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• Designed for fast, easy invoice entry.

• Adds vendors (including one-time vendors) on the fly.

• (Optional) Works with a scanning wand to automatically authorize stacks of approved invoices prior to generating checks. (Also authorizes one invoice at a time.)

• Check wizard prints MICR encoded checks on blank check stock and enables payment of all qualifying invoices for:

- One site
- One property manager
- Utility companies
- A selected vendor

The check wizard also enables payment of all qualifying tenants who receive Utility Subsidy checks.

Note: Qualifying invoices are those that are Authorized, Not on Hold, and have an Invoice Due Date on or before the check date.


• Vendors can send invoices to multiple sites because the check payment feature lets you organize check payment by site; yet all properties can share the same vendor list.

• 1099 reports can print separate 1099 forms for each vendor that worked at each property.

• An unlimited number of notes can be entered for each vendor.

• All utility bills can be paid in one check run.

• Utility Subsidy checks can be paid to tenants with the check wizard without requiring any invoice entry.

• Manual checks can be printed directly from the invoice entry screen (requires special authorization in the Administrator module).

• Invoice payment terms and discounts are user-configurable

• Void invoices and AP checks are fully supported.

• NSF checks are supported.

• Corporate users can invoice individual sites for reimbursements, payroll, etc.
For a closer look, click on the links below to view screen captures.

To see how user-friendly all our modules are,view our online demo or contact us for a product demonstration.

> Multi-Family AP